E-invoicing using Procountor

E-invoices are invoices that are issued electronically. When using e-invoicing, the invoice can be processed automatically, and on the computer screen it looks like a conventional invoice. E-invoices can be sent to both businesses and consumers. 

What is an e-invoice?

E-invoices sent to businesses 

E-invoice is an invoice that is transmitted electronically. Legislation on e-invoicing dictates that in trade between companies, either party has the right to ask for the invoice in electronic format.  

E-invoicing brings many benefits to invoicing between companies since an e-invoice can be transmitted automatically from the biller’s or service provider’s system to the recipient’s financial management or other system.  

E-invoices sent to consumers

Consumer e-invoice is sent to the service chosen by the recipient and it has a direct connection to electronic payment functionality using internet banking.  

With Procountor’s e-invoicing service it is possible to send consumer e-invoices using the Finvoice e-invoicing standard. E-invoice is a consumer style invoice that is sent to the customer’s online bank and is paid using the online banking application. A consumer style Finvoice e-invoice is called a consumer e-invoice.

E-invoicing saves time

E-invoices benefit the recipient and the sender alike.

  • Invoice information being transferred automatically to different financial management functions saves time. 
  • Invoice processing becomes more efficient. 
  • Speeds up monetary transactions. 
  • With no manual tasks, reduces the risk for errors. 
  • Reduces material costs. 
  • E-invoice is an ecological alternative.  
  • Invoices become more accurate and error-free. 
  • Reduces processing costs for invoices.  

What is e-invoicing?

Electronic invoicing or e-invoicing means that invoices are transmitted electronically. E-invoicing can be used both between companies and with consumers.  

Consumer e-invoice is sent to the service chosen by the recipient and it enables a direct connection to their internet banking to pay the invoice. Often e-invoices are sent directly to the customer’s own online bank, making it easy to pay them.  

When it comes to e-invoicing between companies, legislation on e-invoicing applies. This dictates that in trade between companies, either party has the right to ask for the invoice in electronic format. 

How does e-invoicing work? 

E-invoices can be generated easily, for example by using a financial management software tool. The recipient receives the invoice to their own application via the e-invoice operator. The recipient can pay the invoice easily using the application and no paper copies are needed. 

The benefits of e-invoicing are ease and security. E-invoicing is quick and because manual tasks are not required, the risk for errors is eliminated.

You can rely on Procountor’s e-invoicing tool

Receiving e-invoices using Procountor saves time and effort.

  • Invoices are automatically saved in the system with the status showing as “Received”. They don’t need to be saved manually. 
  • Bookkeeping entries are automatically generated under the default accounts for the purchases. 
  • Product codes can be used with purchase e-invoices to automatically allocate the product information as stated in the procurement register, as long as the register and invoice use the same code.  
  • If an invoice approval cycle has been set up, the first approver will receive an automatic email notification to inform of a new invoice.

E-invoices sent using Procountor benefit from speed and accuracy. 

  • Generating and sending e-invoices is easy and effortless. 
  • E-invoices are delivered fast and are always accurate as no manual tasks are required. 
  • E-invoices can have one or more attachments. 

Use Procountor tools to maximise the benefit from e-invoices

  • Using OpusCapita’s and banks’ e-invoicing connections enables you to use e-invoices with practically any Finnish company that has an e-invoice address.  
  • All e-invoices also include supplementary information, either as a .pdf or as a link to the supplier portal. This means that an e-invoice sent from Procountor is convenient also for the recipient.  
  • Procountor is connected to Tieke Ry’s national e-invoice address book for Finland which enables you to find your customers’ e-invoice addresses easily and add them to their records. This means that missing e-invoice details will not prevent you from sending e-invoices.  

How to start using e-invoicing?

1. Start using the tool easily 

Start using Procountor, and it is easy to enable e-invoicing.

2. Open the connections

When setting up Procountor, your company can be assigned e-invoice operator OpusCapita’s e-invoice login details that are connected with Procountor.

3. Take advantage of the Finvoice format

It is possible to use Finvoice e-invoice addresses issued by banks with Procountor e-invoicing. 

4. Send your invoice

Starting to use e-invoices for your sales invoices is straightforward: all you need to do is to find and save e-invoice addresses for those customers who can receive electronic invoices and select “e-invoice” under invoice delivery method. Having done this, the invoice and any supplementary information is sent electronically when you click on it.

5. Start using e-invoice features

You can start using e-invoice features by contacting our customer support: asiakaspalvelu@procountor.com. More information about how to get started can be found in the Procountor user guide. 

Interested in Procountor Financials?

We will give you an offer that best serves your company’s needs. Do get in touch with our sales and ask us for an offer.

myynti@finago.com
020 7879 830